How Do I Enter My Coursework By Year?

On the Enter Coursework screen, applicants can choose to enter courses and grades by Year or Subject Area. This article will review how to enter your courses and grades by Year.

Always refer to your unofficial transcript/grades report (e.g., online report card) and enter grades exactly as they appear. Please do not estimate, average, or round grades, and do not complete this section from memory.

1. To enter coursework by year, navigate to the Enter Coursework screen.
   Tip: If you attended more​ than one school, be sure to select the School you wish to enter coursework for.
2. Under the Selected School section, locate the I prefer to enter my coursework by field and choose Year.
   
3. Scroll down to the Enter Coursework section.
4. You will see a list of academic years. To select an academic year to record courses and grades and click on the green pencil.
   Tip: The academic years displayed on the page are based on the attendance dates entered for the selected school on the Enter High School page. If you're missing an academic year to record your 12th grade courses, please refer to the following help article: How Do I Record Senior Year Courses On The SRAR/SSAR?
   
5. If applicable, enter the annual academic GPA you received for the selected academic year (e.g., 2019-2020) only. Do not enter your cumulative GPA in this area. 
   Tip: If you did not receive or do not know your annual academic GPA for this year, check the field that indicates "I have not received an annual GPA for this academic year."
6. To add a course, scroll down to complete the fields in the Add Course section.
   
7. Select the Subject Area.
8. Select the Generic Course Title that most closely matches the subject matter of the course at your school.
   Tip: If none of the options apply, choose "Other" from the drop-down menu.
9. Enter the Course Name exactly as it appears on your transcript (if different from the Generic Course Title).
10. Select the Course Level. 
    • Options for course levels (e.g., Honors, AP) are provided to assist in selecting a level that closely matches designations made on your high school transcript.
    • If your school does not use any of the levels listed, then please select 'Standard.'
    • Select the Course Length. 
      • If you receive final grades at the end of each year, please select ‘Full Year’ to record your final grades.
      • If you receive final grades at the end of each semester, trimester, or quarter (and no end of year final grade), please select the appropriate course length to record the final grades for each course.
      • For any courses that are only one semester, trimester, or quarter, please select the appropriate course length to record the final grade. You will leave the other semester, trimester, or quarter fields empty.
11. Enter the Grade earned for the course exactly as it appears on your transcript.
    
    • • • If weighted and unweighted grades are listed on your transcript please record the unweighted grades.
        • If you are currently taking this course and have not yet received a grade, select 'In Progress.' Learn how to record your 12th grade/senior-year grades.
        • Do not apply weight to your grades. Do not average your grades or convert your grades into a format different than what appears on your own transcript. DO NOT ENTER YOUR GRADE LEVEL AS THE GRADE YOU EARNED IN THE CLASS.  Grade means the grade/marks/score you received not the level/year/classification.
12. Click Add Course.

Continue this process until you have recorded all courses that appear on your high school transcript(s), including in-progress and scheduled senior year coursework.

Review All Coursework Entered

You will be able to view and edit all coursework entered on the Enter Coursework page under the "Currently Entered Coursework" section and on the Review/Submit page.